# Pre-shipment inspection report template / 出货前验货报告模板

Linkora Source — v1, published 2026-09-08
https://linkorasource.com/evidence/inspection-report-template

**This is the blank template we work to. It is not a client report, and no client report is
published on our site.** Square brackets are fields to be filled in. Where there is nothing to
record, the field reads "none" — the line is not deleted. The English and Chinese field names
correspond one to one.

---

## 0. 封面 / Cover

| 字段 | Field | 填写 / What goes in it |
| --- | --- | --- |
| 报告编号 | Report no. | LS-INS-[YYYYMMDD]-[序号 / sequence] |
| 报告类型 | Inspection type | 出货前验货 / Pre-shipment inspection |
| 验货日期 | Inspection date | [日期 / date] |
| 报告日期 | Report date | [日期 / date] — within 48 hours of the on-site work finishing |
| 总体判定 | Overall result | 合格 / 不合格 / 待买家决定 · Pass / Fail / Pending buyer decision |
| 验货员 | Inspector | [姓名 / name] |
| 复核 | Reviewed by | [姓名 / name] |
| 声明 | Statement | The scope and confidentiality statement that governs the report |

## 1. 范围与参考 / Scope and reference

| 字段 | Field | 填写 / What goes in it |
| --- | --- | --- |
| 委托方 | Client | [公司 / company] |
| 采购订单 | Purchase order | [PO 号 / PO number] |
| 产品 | Product | [名称、型号、颜色 / name, model, colour] |
| 订单数量 | Order quantity | [数量 + 单位 / quantity and unit] |
| 供应商 | Supplier | [名称，或「工厂 A（浙江）」/ name, or an anonymised reference] |
| 验货地点 | Location | [市 / 省 · city / province] |
| 依据文件 | Reference documents | 规格书版本、确认样编号与封样日期、包装要求、标签要求（各一行，缺则「无」）/ specification version, approved-sample number and sealing date, packaging requirement, labelling requirement — one line each, "none" where there is none |
| 约定检查项 | Agreed checks | [从规格书与买家 CTQ 列出 / drawn from the specification and the buyer's quality-critical points] |
| 不在范围 | Out of scope | [如：实验室测试、功能寿命、合规认证 / e.g. laboratory testing, functional life, compliance certification] |

## 2. 供应商与现场信息 / Supplier and site

| 字段 | Field | 填写 / What goes in it |
| --- | --- | --- |
| 验货时间段 | Time on site | [到达–离开 / arrival to departure] |
| 陪同人 | Factory contact | [职务，不写姓名 / job title, not a personal name] |
| 生产状态 | Production status | 完工 [n] / 已包装 [n] / 待包装 [n] / 未生产 [n] |
| 货物存放 | Storage condition | [仓库 / 车间地面 / 托盘；防潮与堆高情况] |
| 现场观察 | Site observations | [与本单相关的即时观察，如返工区、混货风险] |

## 3. 数量与抽样 / Quantity and sampling

| 字段 | Field | 填写 / What goes in it |
| --- | --- | --- |
| 出示数量 | Quantity presented | [n]（占订单 [x]%） |
| 抽样标准 | Sampling standard | ANSI/ASQ Z1.4，一般检验水平 II，正常检验 / general inspection level II, normal inspection |
| AQL | AQL | 关键 0 / 主要 2.5 / 次要 4.0 · critical 0 / major 2.5 / minor 4.0 |
| 样本量 | Sample size | [n] 件，来自 [k] 箱：箱号 [列出 / list them] |
| 接收数 / 拒收数 | Ac / Re | 关键 [0/1]，主要 [Ac/Re]，次要 [Ac/Re] |
| 抽箱方式 | Carton selection | [随机抽取方式说明 / how the cartons were chosen at random] |

## 4. 产品与包装检查 / Product and packaging checks

### 4.1 外观与工艺 / Workmanship

| # | 检查项 Check | 标准 Standard | 样本数 Sample size | 发现 Finding | 判定 Result |
| --- | --- | --- | --- | --- | --- |
| 4.1.1 | [项] | [规格条款] | [n] | [描述或「无异常」] | 合格 / 不合格 |

### 4.2 测量 / Measurements

| 项 Item | 规格 Spec | 公差 Tolerance | 实测值（≥5 件）Readings | 最小 Min | 最大 Max | 判定 Result |
| --- | --- | --- | --- | --- | --- | --- |
| [尺寸 / 重量 / 容量] | [值] | [±] | [v1, v2, v3, v4, v5] | | | |

### 4.3 功能与现场测试 / Function and on-site tests

| 测试 Test | 方法 Method | 样本数 Sample size | 结果 Outcome | 判定 Result |
| --- | --- | --- | --- | --- |
| [如：注水 30 分钟不渗漏 / 开合 100 次 / 跌落 80 cm 一次] | [步骤 / steps] | [n] | [结果] | |

### 4.4 与确认样对照 / Against the approved sample

| 项 Item | 确认样 Approved sample | 大货 Production goods | 一致 / 偏差 Same or deviation |
| --- | --- | --- | --- |
| [颜色 / 材质手感 / Logo 位置 / 配件] | | | |

### 4.5 包装与标签 / Packaging and labelling

| 项 Item | 要求 Requirement | 实际 Actual | 判定 Result |
| --- | --- | --- | --- |
| 内包装 Inner packaging | | | |
| 外箱规格与材质 Carton size and material | | | |
| 装箱数与毛净重（实称）Pieces per carton, gross/net weight actually weighed | [要求] | [每箱实称 ≥3 箱 / weighed on at least 3 cartons] | |
| 唛头 Shipping marks | | | |
| 条码扫描 Barcode scan | [编码 / the code] | [扫描结果 / scan result] | |
| 目的国标签要求 Destination labelling | [如原产地、警示语] | | |

## 5. 照片与问题记录 / Photo evidence and finding log

### 5.1 问题记录 / Finding log

| # | 严重度 Severity | 描述 Description | 位置 Location | 件数 / 样本数 | 对照标准 Standard | 照片 Photo |
| --- | --- | --- | --- | --- | --- | --- |
| F-01 | 关键 / 主要 / 次要 · critical / major / minor | | | | [规格条款] | P-xx |

### 5.1a 工厂签认 / Factory acknowledgement

| 字段 | Field | 填写 / What goes in it |
| --- | --- | --- |
| 工厂代表签字 | Signed by factory representative | [职务 + 签字日期；签在问题记录打印页上，拍照存档，照片编号 P-xx] |
| 工厂意见 | Factory comments | [原话，不改写；无则「无」/ the factory's own words, unedited] |

问题记录当场给工厂看并签认，签字页拍照进照片索引。签认不等于工厂同意返工，只表示问题记录是现场共同确认的。
The finding log is shown to the factory on site and signed there, and the signature page goes into
the photo index. A signature does not mean the factory has agreed to rework anything; it means the
log records what both parties saw on the day.

### 5.2 AQL 汇总 / AQL summary

| 类别 Category | 发现数 Findings | 接收数 Accept | 判定 Result |
| --- | --- | --- | --- |
| 关键 Critical | | 0 | |
| 主要 Major | | | |
| 次要 Minor | | | |

### 5.3 照片索引 / Photo index

| 编号 No. | 内容 Content | 时间 Time |
| --- | --- | --- |
| P-01 | 货堆全景 / overview of the goods | |
| P-02 | 抽中外箱与唛头 / the cartons selected and the shipping marks | |
| … | 按该单约定的拍照清单继续编号 / continue in the order set by the agreed photo list | |

## 6. 建议与买家决定 / Recommendation and buyer decision

| 字段 | Field | 填写 / What goes in it |
| --- | --- | --- |
| 判定依据 | Basis of result | [AQL 汇总 + 关键项] |
| 未决事项 | Open issues | [逐条，指向 F 编号] |
| 建议 | Recommendation | 放行 / 返工后复验 / 让步接收（说明条件）/ 拒收 · release / rework and re-inspect / accept by concession with conditions stated / reject |
| 需要买家决定 | Buyer decisions required | [逐条：决定什么、截止时间、不决定的后果] |
| 假设 | Assumptions | [报告依赖的假设，如「以工厂提供的规格书 v2 为准」] |
| 下一步 | Next steps | [谁、做什么、何时 / who, what, when] |
| 买家决定（回填） | Buyer decision (recorded) | [买家书面决定与日期] |

---

## 填写规则 / Filling rules

- 所有数量、重量、尺寸写实测原始值；不写「约」。
  All quantities, weights and dimensions are the measured values. The word "approximately" is not used.
- 没做的检查写「未检查（不在范围）」，不删行。
  A check that was not carried out is recorded as "not checked, out of scope". The row is not deleted.
- 每条问题必须有照片编号；没有照片的问题不写入。
  Every finding must carry a photo number. A finding with no photograph is not written into the report.
- 判定只按约定标准；标准没写的，记为「观察」而非「不合格」。
  A verdict is given only against the agreed standard. Anything the standard does not cover is
  recorded as an observation, not as a failure.
- 报告在现场工作结束后 48 小时内出。
  The report is delivered within 48 hours of the on-site work finishing.

---

## 边界 / Boundaries

- 抽样验货不判断产品在目标市场是否安全、合法或已获认证。
  A sample-based inspection does not decide whether a product is safe, legal or certified for a market.
- 实验室检测不在验货范围内；实验室由买家直接委托，报告出具给买家。
  Laboratory testing is not part of an inspection. The laboratory is engaged by the buyer directly.
- 本模板为空白模板，不是客户报告；Linkora Source 不在网站上发布客户报告。
  This is a blank template, not a client report. Linkora Source publishes no client report on its site.

Inspection is priced at USD 99 per man-day. 验货 99 美元／人日。
https://linkorasource.com/pricing