Scope and reference
Who was checked, where, when, against which purchase order, specification and approved sample.
Report structure
A report should make the next decision clearer.
Useful evidence connects the scope, the observation and the action. It does not hide uncertainty behind a pass or fail label.
Evidence and findings
Dated observations, photos, counts, measurements and defect descriptions linked to the agreed scope.
Decision support
Clear unresolved issues, recommended next actions and any assumptions that need the buyer's decision.
Illustrative report outline
Engagement scope and reference documents
Supplier or factory information
Quantity and sampling basis
Product and packaging observations
Photo evidence and finding log
Recommended action and buyer decision
This is an illustrative structure, not a client report. Final report contents depend on the agreed service scope, product and access available at the time of work.
The two templates behind that outline are published in full — every section, every field name and the rules an inspector or auditor fills them in by. They are blank templates, not client reports.
Report template
Pre-shipment inspection report template
Scope, sampling basis, the five check tables, the finding log with factory sign-off, and the filling rules.
Read the templateReport template
Factory audit report template
Entity verification, capacity read against your order, the finding log, what could not be confirmed, and the standard statement.
Read the template